Hospital RTLS ROI Calculator
Real-Time Location System — Financial Business Case | Defaults based on published industry benchmarks (AHRQ, HIMSS, Vizient)
How to use: Default values reflect realistic mid-range
estimates from peer-reviewed RTLS studies and vendor case studies for a
~300-bed hospital. Adjust every assumption to your hospital’s actual
data for a credible business case. The three reduction % fields
are the most sensitive — see the savings-driver breakdown on the right.
Hospital Configuration
100–1,000
8–15
auto
$2K–$5K
Equipment Rental
$40–$90
5–15% of total
Labor Metrics
$45–$65
~1 per 6–8 beds
8–20 min
2–5
2–3
RTLS Investment
$400–1,200/bed
$200–400/bed/yr
20–30% of CapEx
8–12% of CapEx
5–10
Efficiency Gain Assumptions
40–70%
20–35%
50–75%
4–8%
Annual Benefits
—
Yr 1 Net (after OpEx)
—
Simple Payback
—
5-Year NPV
—
Annual Financial Breakdown
| Baseline costs (pre-RTLS) | |
| Asset loss (theft, loss, damage) | — |
| Equipment rental spend | — |
| Nurse time spent searching | — |
| Annual savings with RTLS | |
| Asset loss reduction | — |
| Rental cost reduction | — |
| Nurse time recovered | — |
| Total Annual Benefits | — |
| Investment | |
| Total capital investment (CapEx) | — |
| Annual operating cost (OpEx) | — |
| Annual depreciation (straight-line) | — |
| Year 1 summary | |
| Net benefit after OpEx | — |
| Net benefit after full first-year cost | — |
| Annualized cost per bed | — |
Savings Driver Breakdown
5-Year Financial Projection
| Benefits | Total Cost | Net |
|---|